Scaling Compliance and Operations with NetSuite OneWorld

CLIENT

NDA

INDUSTRY

Financial Services

SERVICE

Global ERP Implementation, Compliance-Ready Financial Infrastructure

Industry Context

Scaling a FinTech business sounds exciting—new markets, more customers, diversified revenue. But behind the scenes, it’s often chaos. Fast-growing teams rely on spreadsheets, shared folders, or QuickBooks stitched together with duct tape and hope. Finance teams are stuck closing books manually, toggling between different local rules, currencies, and tax setups. Meanwhile, compliance expectations get stricter, and investors expect clean data, fast reporting, and proof that the business is in control.

This is the moment when a scrappy setup starts to slow things down. And for this FinTech firm, that moment had arrived.

Challenge

The client was expanding internationally but lacked the foundational systems to support it. Their financial operations were reactive, fragmented, and at risk of falling behind growth:

Manual Close Processes: Each subsidiary ran its books separately in spreadsheets and local accounting tools—leading to long, error-prone closings.

Inconsistent Compliance Handling: Tax logic and reporting rules varied by country, but there was no unified system for version control, updates, or visibility.

Limited Visibility: Leadership had no real-time view of global performance, and ad-hoc reports from controllers took days to compile.

Tool Limitations: Systems like QuickBooks and homegrown tools couldn’t support advanced reporting, automation, or scaling across time zones and currencies.

Our Solution

To enable sustainable growth and remove operational drag, we helped the client design and implement a global financial system using NetSuite OneWorld—tailored for high-growth, multi-entity FinTech companies.

Our work was delivered in four phases:

Phase 1: Readiness Assessment & Global Blueprint

  • Conducted an operational audit of all financial entities (North America, EMEA, APAC)

  • Mapped regulatory requirements (SOX, GDPR, regional tax rules)

  • Defined a global financial architecture with local nuances (currency, language, chart of accounts)

  • Identified high-risk manual workflows and key automation opportunities

Phase 2: Core NetSuite OneWorld Implementation

  • Deployed NetSuite OneWorld as the global ERP backbone, enabling:

    • Multi-entity management

    • Automated financial consolidation

    • Role-based security controls for auditors, finance staff, and leadership

  • Migrated legacy data and chart of accounts into NetSuite

  • Connected NetSuite to third-party payroll, banking, and procurement tools using custom APIs and middleware

Phase 3: Localization & Compliance Configuration

  • Set up entity-specific tax engines for U.S., EU, and Asia Pacific regions

  • Integrated automated tax calculation and digital reporting features (e.g., VAT, GST)

  • Configured audit trails, approvals, and segregation-of-duty workflows to satisfy SOX and GDPR compliance

  • Deployed native currency conversion and intercompany elimination rules

Phase 4: Financial Automation & Analytics

  • Built real-time dashboards for CFO and regional controllers:

    • Operating cash flow

    • Entity-level profitability

    • Intercompany billing and eliminations

  • Automated month-end close workflows with reminders, task assignments, and validation checks

  • Enabled drill-down analytics from consolidated reports to individual transactions

Key Achievements

45% Faster Month-End Close

Manual reconciliations and siloed spreadsheets were replaced with automated workflows and consolidated reporting—cutting closing time nearly in half.
Global Growth Without Growing Headcount

Launched 3 new international entities with full tax compliance, currency conversion, and local reporting—without hiring additional finance staff.
Real-Time Visibility for Decision Makers

Finance leaders and regional controllers now access live dashboards showing cash flow, performance, and risk—no more waiting on static reports.
100% Reduction in Manual Reconciliation Errors

Intercompany transactions are now auto-matched and eliminated across 6 entities, ensuring accurate books and stress-free audits.

Conclusion

Scaling globally shouldn’t feel like a balancing act between growth and compliance. With NetSuite OneWorld and Sphere’s tailored approach, this FinTech company went from reactive and fragmented to automated, audit-ready, and future-proof.

Whether you’re operating in two countries or twelve, the right financial backbone isn’t just nice to have—it’s essential. This case shows what happens when a fast-moving company finally builds the system that lets it move even faster, without dropping the ball.