Case Study

AI-Powered Medical Documentation

Overview

A U.S.-based telemedicine provider sought to enhance patient care quality and increase patient satisfaction by streamlining medical documentation and improving data accuracy. Physicians were spending excessive time on administrative tasks, reducing their ability to focus on patient consultations. Additionally, manual data entry led to inconsistencies, making it difficult to standardize and leverage medical records effectively. Partnering with Sphere, the provider implemented an AI-powered speech-to-text and automated medical summarization solution to boost efficiency, accuracy, and overall patient experience.

Challenge

The client encountered several critical challenges that threatened their project timelines and overall platform stability:

Excessive Administrative Burden on Physicians. Physicians spent more time on documenting consultations than actually engaging with patients, reducing productivity and increasing burnout.

Inconsistent and Low-Quality Data. Medical records were entered manually, leading to a lack of standardization and making it difficult to extract actionable insights.

Declining Patient Satisfaction. Patients felt that physicians were more focused on documentation than on personalized care, negatively impacting the Net Promoter Score (NPS).

Our Solution

Sphere developed a custom AI-driven medical documentation system for English-language telemedicine consultations, ensuring high accuracy, automation, and compliance with U.S. medical data standards.

2. Automated Medical Data Structuring

3. AI-Powered Medical Consultation Summarization

1. Speech-to
Text AI for Medical Consultations
2. Implemented an advanced Speech-to
Text solution optimized for medical terminology, allowing physicians to dictate consultations in real-time instead of manually entering notes.
3. Ensured high accuracy and adaptability to different…
Ensured high accuracy and adaptability to different accents and speaking styles in medical settings.
4. Integrated medical entity recognition AI, which automatically…
Integrated medical entity recognition AI, which automatically detects and categorizes key clinical terms such as symptoms, diagnoses, and medications.
5. The system auto
populates structured medical records, eliminating errors from manual input and ensuring standardized, high-quality data.
6. Built a consultation summarization API using Azure…
Built a consultation summarization API using Azure OpenAI services to condense medical interviews while retaining critical patient information.

Key Achievements

Reduced physician administrative workload, enabling doctors to spend more time on direct patient care rather than documentation.

Improved data quality and standardization, ensuring structured, AI-powered medical records with minimal manual intervention.

Enhanced patient satisfaction, as consultations became more engaging and focused on the patient’s needs, leading to higher NPS scores.

Increased operational efficiency, reducing physician burnout while ensuring better medical documentation accuracy and compliance.

Overall Result

By integrating AI-powered medical documentation, the U.S. telemedicine provider transformed patient interactions, enabling physicians to deliver higher-quality care while maintaining structured and accurate medical records. With speech recognition, AI-based summarization, and automated data population, the organization successfully improved efficiency, data integrity, and patient satisfaction.

Organizations around the world trust us

Hear from

our clients

Hear from our clients

Lee Ebreo

VP of Engineering at Credit Ninja

These things would not have been achievable if we did not build our own in-house system and if we did not partner with Sphere to help us achieve our goals.

Selah Ben-Haim

VP of Engineering at Prominence Advisors

Our experience with Sphere and their team has been and continues to be fantastic. We keep throwing new projects at them, and they keep knocking them out of the park (including the rescue of a project that was previously bungled by another vendor).

Ben Crawford

Senior Product Manager at Enova Financial

I would expect to be delighted. It's been a really positive experience, working with Sphere, and I would expect you to have the same.

Mark Friedgan

CEO at CreditNinja

Sphere consistently prioritizes the needs of their clients, demonstrating both agility and teamwork. As an offshore team, they have been an integral part of our organization and we plan to continue growing with them.

René Pfitzner

Co-Founder at Experify

Sphere provided excellent full-stack development manpower to augment our team and help push our product forward. They are easy to work with, tech-savvy and proactive.

Bruce Burdick

Chief Information Officer at Integra Credit

We've been working with Sphere and its excellent consultants since our founding. I've found that they are true partners in the success of our business.

Jemal Swoboda

CEO at Dabble

The resources and developers that Sphere Software provides are skilled and have the required technical expertise, but more importantly, they have helped us build a culture of excellence within our team.

Arthur Tretyak

Founder and CEO at IntegraCredit

With Sphere, we were able to migrate in half the time it would take to train an additional FTE… and for a fraction of the cost. Our experience with Sphere has been exceptional.

Lee Ebreo

VP of Engineering at Credit Ninja

These things would not have been achievable if we did not build our own in-house system and if we did not partner with Sphere to help us achieve our goals.

Selah Ben-Haim

VP of Engineering at Prominence Advisors